.Meeting Minutes. Miami Township Board of Trustees. August 19, 2019

MINUTES

MIAMI TOWNSHIP TRUSTEES

AUGUST 19, 2019

CALL TO ORDER
The meeting was called to order at 5:00 pm. by Chairperson Mucher. Trustees Crockett and Hollister were also present. Fire Chief Altman, Road Department employee Gochenouer and Fiscal Officer Silliman were present.

ADOPTION OF THE MINUTES
A MOTION by Mr. Crockett and SECONDED by Mr. Mucher was made to adopt the minutes of July 15th as presented. MOTION CARRIED 2-0-1 (Hollister abstained).
A MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to adopt the minutes of August 5th as presented. MOTION CARRIED 2-0-1 (Crockett abstained).

PAYMENT OF ACCOUNTS
A MOTION by Mr. Hollister and SECONDED by Mr. Crockett was made to pay accounts in the amount of $42,739.91: General – $574.31; Fire – $17,885.43; EMS Billing – $7,784.72; Road and Bridge – $10,675.71; Capital Project – $5,819.74. MOTION CARRIED unanimously.

CORRESPONDENCE
The Trustees received:
• Letter from Village of YS re: updating their comprehensive plan;
• Greene County Health Commissioner’s request for suggestions of people to serve on the Board;
• Addendum to Miami Township Fire-Rescue Station 81contract documents;
• WDC pre-bid sign-in sheet;
• MVRPC Sustainability Roundtable meeting August 28th;
• Letter from Trustees supporting Ohio Clean Grant;
• Letters from Dismore re: $350,00 loan;
• OTARMA 2019 Annual Report;
• Fiscal Sponsor Grant Agreement;
• Tiny Home Compliance zoning question;
• Message from Connie Taylor re: loan;
• USDA Job Sign quotes;
• Fund raising opportunity for MTFR;
• E-Mails re: Tax Exempt status of new fire house property ;
• Fund Status, revenue Status and Appropriation Status reports for 8/19/19.

FIRE DEPARTMENT REPORT
Chief Altman reported there were 38 EMS, 15 fire incidents and 6 fire safety inspections since the last meeting. Of note was a rescue in John Bryan of an injured climber who had fallen approximately 20 feet. Luckily, only minor injuries were sustained.
At the recommendation of the Chief, a MOTION by Mr. Crockett and SECONDED by Mr. Hollister was made to adopt RESOLUTION 2019-27: Appointment of new employee Justin Turner. MOTION CARRIED unanimously.
Chief Altman requested an Executive Session to discuss matters of termination of an employee. A MOTION by Mr. Crockett and SECONDED by Mr. Hollister was made to move into Executive Session for the aforementioned reason. MOTION CARRIED unanimously. Time – 5:20 pm.

EXECUTIVE SESSION
Following a brief discussion regarding a matter of employee termination, the Trustees agreed to Adjourn and return to Regular Session. Time – 5:29 m.
The Board approved of the Chief’s recommendation regarding the personnel action.

NEW FIREHOUSE REPORT
Mr. Mucher reported that the bid opening has been postponed for 7 days until August 28th at 1 pm.
A meeting with the architects is scheduled for this Wednesday at 1 pm. to review and re-affirm all needed changes.
A MOTION by Mr. Hollister and SECONDED by Mr. Crockett was made to authorize RESOLUTION 2019-30: Declaration of Necessity and Authorizing the Trustees to borrow money. MOTION CARRIED unanimously.
The Trustees discussed options concerning how to sell the old firehouse. Some options are to hold a public auction, a sealed bids option or transferring the property to the Community Improvement Corporation. The last option would allow discretion in to whom the property would be sold to. Selling the property to the CIC was the favored option amongst the Trustees.

CEMETERY REPORT
Mr. Gochenouer reported there were 3 burials since the last meeting. He intends to have trimming done in Clifton Cemetery prior to Labor Day. Chip sealing will be done in Clifton very soon. He stated he applied cold patch to the big hole in the driveway.
Lastly, Mr. Gochenouer will contact the monument restoration folks to schedule a visit this fall.

ROAD DEPARTMENT REPORT
Mr. Gochenouer reported that wedging has been done in preparation of chip sealing the chosen Township roads.
Mr. Gochenouer informed the Trustees that his vacation is September 12-23.

FISCAL OFFICER’S REPORT
A MOTION by Mr. Crockett and SECONDED by Mr. Hollister was made to adopt RESOLUTION 2019-28: Amendment and Reallocation of Permanent Appropriations. MOTION CARRIED unanimously.

STANDING COMMITTEE REPORTS
MVRPC – Mr. Mucher reported a Coordinator of the Transportation Plan was introduced.

NEW BUSINESS
A MOTION by Mr. Crockett and SECONDED by Mr. Hollister was made to adopt RESOLUTION 2019-29: Supporting the submission of a Clean Ohio Grant by the Glen Helen. MOTION CARRIED unanimously.

OLD BUSINESS
The Trustees discussed the tax exempt status of the new fire station property that was purchased from Wright State University a couple years ago. The Township’s attorney is working on clearing up the unpaid property taxes owed by Wright State and absolving the Township’s responsibility to pay the back taxes.

ADJOURNMENT
There being no further business to discuss, a MOTION by Mr. Hollister and SECONDED by Mr. Crockett was made to ADJOURN. MOTION CARRIED unanimously. Time – 6:30 pm.

Chairperson ______________________________ Attest_______________________________

Calendar of Events

  • 1:30 pm 2:30 pm, October 15, 2019
    Greene County Regional Planning Executive Board Meeting 

  • 7:00 pm 8:00 pm, October 15, 2019
    YSO Conditional Use Hearing 

  • 9:00 am 10:00 am, October 16, 2019
    YS Comprehensive Land Use Plan Update meeting 

  • 11:00 am 12:00 pm, October 17, 2019
    New Firehouse weekly construction meeting 

  • All day, October 19, 2019
    Sweetest Day 

  • 6:30 pm 7:30 pm, October 21, 2019
    Miami Township Trustees Meeting 

  • 7:00 pm 8:00 pm, October 22, 2019
    GCRPCC Members Meeting